1. Designation of Voting Delegate - North Carolina League of Municipalities Annual Conference, October 12-14, 2008, Charlotte, North Carolina
To appoint Council Member Eugene Brown as the voting delegate to attend the North Carolina League of Municipalities Annual Business Meeting on Tuesday, October 14, 2008 at 8:30 a.m. in Charlotte, North Carolina.
(Resource Person: D. Ann Gray – 4166)
(PR# 5413) 2. Designation of Voting Delegates - Annual Congress of Cities & Exposition, November 11-15, 2008, Orlando, Florida
To appoint Mayor Pro Tempore Cora Cole-McFadden as the voting delegate to attend the National League of Cities Annual Business Meeting on Saturday, November 15, 2008 in Orlando, Florida.
(Resource Person: D. Ann Gray – 4166)
(PR# 5415) 3. Durham Housing Authority Board of Commissioners - Reappointment
To reappoint Isaac A. Robinson to the Durham Housing Authority Board of Commissioners with the term to expire on September 28, 2013. Note: At the Work Session on September 4, 2008, Mr. Robinson received seven (7) votes.
(Due to the term expiring of Isaac A. Robinson)
(Resource Person: LaVerne V. Brooks – 4166) (Attachment #3 - 4 pages)
(PR# 5402) 4. Human Relations Commission - Receipt and Acceptance of Applications
To receive and accept applications for a citizen to fill one (1) vacancy on the Human Relations Commission for a Minority Male member with the term to expire on June 30, 2011.
(Due to the term expiring of James Hill)
(Resource Person: LaVerne V. Brooks – 4166) (Attachment #4 - 8 pages)
(PR# 5404) 5. Setting Public Hearings to Consider Ordering Petitioned Improvements
To accept a Certificate of Sufficiency from the Manager of Engineering and Stormwater for each of the following petitions; and
To adopt a resolution setting a public hearing for October 6, 2008, to consider ordering each of the following improvements:
Curb, Gutter and Paving, Water and Sewer Laterals on Missell Avenue from Cook Road to the South Property Line of PIN 0729-01-49-7397
Sidewalk on Fayetteville Road (West Side) from the North Property Line of PIN 0717-02-69-7405 to the South Property Line of PIN 0717-02-69-7405
(Resource Persons: Edward R. Venable and Nathan L. McHenry – 4326) (Attachment #5 - 3 pages)
(PR# 5395) 6. Correction of City Code and Fee Schedule Provisions Relating to Water Management
To adopt an Ordinance to Clarify Water Reconnections Service Charges and Penalties; and
To adopt an Ordinance to Repeal Portions of the Article of the City Code Respecting Permissive and Prohibited Use of Public Sewers.
(Resource Person: Richard Weintraub – 4158) (Attachment #6 - 4 pages)
(PR# 5409) 7. Contract with Durham Technical Community College Foundation, Inc. for Brownfield Job Training (Option to Renew)
To authorize the City Manager to execute a contract with Durham Technical Community College Foundation, Inc. in an amount not to exceed $130,000.00; and
To authorize the City Manager to modify the contract provided that the modifications do not increase the dollar amount of the contract and the modifications are consistent with the general intent of the contract.
(Resource Person: Kevin Dick – 4965 ext. 219) (Attachment #7 - 26 pages)
(PR# 5397) 8. Downtown Durham, Inc. FY 09 Contract for Economic Development Services
To authorize the City Manager to execute the FY 09 Contract for Economic Development Services within the Downtown Durham District between the City of Durham and Downtown Durham, Inc. in an amount not to exceed $158,048.00; and
To authorize the City Manager to modify the contract provided that the modifications do not increase the dollar amount and the modifications are consistent with the general intent of the contract.
(Resource Person: Alan DeLisle – 4965 ext. 212) (Attachment #8 - 14 pages)
(PR# 5376) 9. WIA Grant Project Ordinance FY 2008-2010 Superseding Grant Project Ordinance #13635
To authorize the City Manager to accept the "Employment and Training" Grant by executing the grant documents; and To adopt the "Employment and Training" Grant Project Ordinance FY 2008-2010 in the amount of $ 1,345,074.00, superseding the Grant Project Ordinance #13635 that was approved by Council June 16, 2008.
(Resource Person: Kevin Dick – 4965 ext. 219) (Attachment #9 - 5 pages)
(PR# 5398) 10. Durham Cultural Master Plan Interlocal Agreement Amendment
To authorize the City Manager to execute the FY 09 Cultural Master Plan Interlocal Agreement with Durham County with an end date of June 30, 2009; and
To authorize the City Manager to make modifications to the agreement so long as the modifications do not increase the dollar amount or decrease the scope of services provided to the City.
(Resource Person: Chris Dickey – 4965 ext. 204) (Attachment #10 - 12 pages)
(PR# 5378) 11. Emergency Communications Telephone System Maintenance Contract
To authorize the City Manager to execute the agreement with Carolina Telephone and Telegraph Company LLC d/b/a Embarq for the purchase of an E911 Evergreen Maintenance Contract in the amount of $199,198.73 payable from the Emergency Telephone System Surcharge fund; and
To authorize the City Manager to modify the agreement before execution provided that the modifications do not increase the dollar amount of the purchase price or decrease the amount of goods and/or services received.
(Resource Person: James T. Soukup – 4191) (Attachment #11 - 11 pages)
(PR# 5387) 13. City Hall Renovations Professional Services Agreements Amendments and Increased Project Contingency
To adopt an Ordinance Amending the General Capital Improvement Project Ordinance, Fiscal year 2008-2009, the same being Ordinance #13632 for the purpose of increasing the total appropriation for the design and construction of City Hall and Annex Renovations Project by $400,000.00;
To authorize the City Manager to execute a contract amendment to the Agreement for Professional Design Services for Durham City Hall and Annex Renovations with Roughton Nickelson De Luca Architects PA in an amount not to exceed $210,003.00 so that the total contract amount will not exceed $1,617,858.00;
To authorize the City Manager to make changes to the contract before executing it if the changes do not increase the fee to be paid by the City and do not decrease the goods and services to be provided to the City;
To authorize the City Manager to negotiate and execute change orders on the Agreement for Professional Design Services for Durham City Hall and Annex Renovations, provided the total fee does not exceed $1,686,858.00 which is the total contract amount plus contingency;
To authorize the City Manager to execute a contract amendment to the agreement for HVAC design peer review services with MPB Construction Engineering, Inc. in an amount not to exceed $49,400.00 so that the total contract amount will not exceed $79,400.00;
To authorize the City Manager to make changes to the contract before executing it if the changes do not increase the fee to be paid by the City and do not decrease the goods and services to be provided to the City;
To increase the design contingency to $5,600.00 for peer review services for City Hall and Annex Renovations project;
To authorize the City Manager to negotiate and execute change orders on the Amendment for Review of City Hall and Annex Renovation Project Services provided the total contract amount does not exceed $85,000.00 which is the total amount of the contract plus contingency;
To increase the project contingency for construction from the originally authorized amount of $461,100.00 in the amount of $298,622.00 to a total of $759,722.00; and
To authorize the City Manager to negotiate and execute change orders to the agreement with Balfour Beatty Construction for construction of the City Hall and Annex renovations so long as the contracted amount does not exceed $8,564,917.00 which is the full amount budgeted for construction plus the project contingency.
(Resource Person: Doreen Sanfelici – 4197 ext. 249) (Attachment #13 - 19 pages)
(PR# 5419) 14. Rigsbee Avenue Substation Request for Additional Funds
To adopt an Ordinance Amending the General Capital Improvement Project Ordinance, Fiscal year 2008-2009, the same being Ordinance #13632 for the purpose of increasing the total appropriation for the design and construction of Broadway/Rigsbee Renovation by $80,000.00;
To increase project contingency by $111,000.00 from the originally authorized amount of $202,800 to a total of $313,800; and
To authorize the City Manager to negotiate and execute change orders on the Rigsbee Police Substation Renovation Project provided that the cost of all change orders does not exceed the contingency and provided the total construction cost does not exceed $3,211,554.00.
(Resource Person: TJ McDermott, IV – 4197) (Attachment #14 - 4 pages)
(PR# 5421) 17. Ordinance Revision and Citywide Compensation and Classification System Implementation
To adopt an Ordinance to Amend City Code Section 42-5 to Change "Pay Bands" to "Pay Grades";
To revise and amend the City of Durham's Comprehensive Compensation and Classification System; and
To set a new livable wage pursuant to Section 18-23 of the Durham City Code, increasing the livable wage rate from $10.10 to $10.42."
(Resource Person: Kevin R. Patton – 4214 ext. 273) (Attachment #17 - 35 pages)
(PR# 5371) 21. Contract for Construction Management Services for ST-233 (Resurfacing of Streets)
To authorize the City Manager to execute a contract for Construction Management Services for ST-233 (Resurfacing of Streets) with Earth Tech in the amount not to exceed $998,913.00; and
To authorize the City Manager to modify the contract amendment before execution provided that modifications do not increase the dollar amount of the contract amendment and the modifications are consistent with the general intent of the existing version of the contract.
(Resource Person: Edward R. Venable – 4326 ext. 233) (Attachment #21 - 3 pages)
(PR# 5364) 22. No Cost Contract Amendment for Goose Creek Stream Restoration
To authorize the City Manager to execute an amendment for the Goose Creek Stream Restoration Contract extending the contract term until December 31, 2009; and
To authorize the City Manager to modify the contract provided that the modifications do not increase the dollar amount and the modifications are consistent with the general intent of the contract.
(Resource Person: Sandra Wilbur – 4326) (Attachment #22 - 4 pages)
(PR# 5383) 23. License Agreement with Edgemont Realty, LLC
To authorize the City Manager to enter into a license agreement with Edgemont Realty, LLC for construction and maintenance of a safety fence within public right-of-way.
(Resource Persons: Edward R. Venable and Robert N. Joyner – 4326) (Attachment #23 - 4 pages)
(PR# 5379) 24. License Agreement with Oakhaven Homeowners Association, Inc.
To authorize the City Manager to enter into a license agreement with Oakhaven Homeowners Association, Inc. for construction and maintenance of specialty street signs within public right-of-way.
(Resource Persons: Edward R. Venable and Robert N. Joyner – 4326) (Attachment #24 - 4 pages)
(PR# 5386) 25. License Agreement with Elmwood Investments, LLC
To authorize the City Manager to enter into a license agreement with Elmwood Investments, LLC for installation and maintenance of a monitoring well within the public right-of-way.
(Resource Persons: Edward R. Venable and Robert N. Joyner – 4326) (Attachment #25 - 4 pages)
(PR# 5388) 26. Hybrid Bus Capital Grants
To authorize the City Manager to execute the FY2008-09 Section 5307 Bus Grant by executing the grant documents for the purchase of two (2) hybrid buses; and
To adopt the FY2008-09 Section 5307 Bus Grant Project Ordinance, in the amount of $1,080,000.00;
To authorize the City Manager to execute the FY2008-09 Section 5307 Bus Grant by executing the grant documents for the purchase of six (6) hybrid buses; and
To adopt the FY2008-09 Section 5307 Bus Grant Project Ordinance, in the amount of $3,240,000.00;
To authorize the City Manager to execute the FY2008-09 Section 5307 Bus Grant by executing the grant documents for the purchase of seven (7) hybrid buses; and
To adopt the FY2008-09 Section 5307 Bus Grant Project Ordinance, in the amount of $3,850,000.00;
To authorize the City Manager to execute the FY2007-08 Section 5307 Bus Grant by executing the grant documents; and
To adopt the FY2007-08 Section 5307 Bus Grant superseding Grant Project Ordinance #13522.
(Resource Person: Stephen Mancuso – 1535 ext. 209) (Attachment #26 – 6 pages)
(PR# 5390) 27. Municipal Agreement with NC Department of Transportation for Installation of Automatic Warning Devices at the Crossing of Drew Street and Norfolk Southern Railway Tracks
To adopt a Resolution authorizing the City Manager to enter into an agreement with the NCDOT for the installation and maintenance of the protective devices at the crossing of Drew Street and Norfolk Southern Railway Tracks(Crossing No. 470 630P) at an estimated cost of $19,900.00 to the City for the installation of the devices; and
To authorize the City Manager to modify the agreement before execution provided the modifications do not increase the dollar amount of the agreement and the modifications are consistent with the general intent of the version of the agreement approved by the City Council.
(Resource Person: Bill Egan – 4366) (Attachment #27 - 14 pages)
(PR# 5410) 28. Municipal Agreement with NC Department of Transportation for Installation of Automatic Warning Devices at the Crossing of Gilbert Street and Norfolk Southern Railway Tracks
To adopt a Resolution authorizing the City Manager to enter into an agreement with the NCDOT for the installation and maintenance of the protective devices at the crossing of Gilbert Street and Norfolk Southern Railway Tracks(Crossing No. 470 634S) at an estimated amount of $15,000.00 to the City for the installation of the devices; and
To authorize the City Manager to modify the agreement before execution provided the modifications do not increase the dollar amount of the agreement and the modifications are consistent with the general intent of the version of the agreement approved by the City Council.
(Resource Person: Bill Egan – 4366) (Attachment #28 - 13 pages)
(PR# 5411) 29 (a). Contract Amendment No. 2 Contract ST-227, 2006 Street Improvements
To authorize the City Manager to execute a contract amendment for ST-227, 2006 Street Improvements for the following:
A. Chesapeake Avenue Stormwater and Wedgewood Lane Water and Sewer Projects totaling $465,000.00
(Resource Person: Edward R. Venable – 4326 ext. 233) (Attachment #29 - 2 pages)
(PR# 5416) 30. Contract SW-21, 2008 Curb Ramps
To authorize the City Manager to execute a contract for SW-21 2008 Curb Ramps with Holmes Contracting, Incorporated in the amount of $691,963.50;
To establish a contingency fund in the amount of $103,794.53 (15%); and
To authorize the City Manager to negotiate change orders provided that the cost of all change orders does not exceed $103,794.53 and the total project cost does not exceed $795,758.03.
(Resource Person: Edward R. Venable – 4326 ext. 233) (Attachment #30 - 2 pages)
(PR# 5406) 31. FY 2011-2017 Transportation Improvement Program (TIP) Priority List
To adopt a Resolution to Endorse the City of Durham's Project Priority List for the FY 2011-2017 Transportation Improvement Program.
(Resource Person: Ellen Beckmann – 4366) (Attachment #31 - 12 pages)
(PR# 5436) 36 - 38. These items can be found on the General Business Agenda – Public Hearings.